How to Store Office Files and Paperwork (Non-sensitive)

Even in a digital-first world, paper piles up. From invoices and manuals to old binders and catalogs, businesses and households often find themselves drowning in documents. If the paperwork isn’t sensitive or irreplaceable, a storage unit can be a smart way to stay organized without cluttering your office.

How do you store office files and paperwork so they stay tidy and easy to access?

Sort Before You Store

Start by separating what needs to be kept from what can be recycled or shredded. Focus on keeping only the paperwork that still serves a purpose—like reference materials, old files, or past campaign mockups. Sorting now saves space later and helps you avoid paying for storage you don’t really need.

Use the Right Containers

Cardboard boxes work for short-term storage, but for long-term solutions, plastic file bins with tight lids are worth the investment. They’re sturdier, protect against dust, and stack neatly in your storage unit. If you’re storing binders or non-valuable books, consider banker’s boxes for easy lifting and labeling.

Label Clearly and Consistently

Nothing slows you down faster than digging through a stack of boxes labeled “misc.” Be specific: “marketing materials,” or “training manuals.” Label multiple sides of each box so you can identify contents without unstacking everything.

Tip: Use color-coding to make retrieval faster. For example, blue labels for records and green labels for marketing materials.

Keep Things Elevated and Organized

Paper is sensitive to moisture, so avoid placing boxes directly on the floor. Use pallets, shelves, or plastic bins to keep airflow moving and reduce the risk of dampness. Stack heavier boxes on the bottom and lighter ones on top to avoid crushing files. For frequent access, create a simple aisle in your storage unit so you don’t have to move everything just to grab one box.

Consider Climate Control

While you won’t be storing highly sensitive documents, paper still reacts to humidity and extreme temperatures. A climate-controlled storage unit can help prevent warping, yellowing, or mildew, especially if you’re storing large amounts of paperwork for years at a time.

Pair Paper with Digital Backups

For extra convenience, scan documents you might need on the go. That way, the storage unit acts as your physical archive, while you still have digital access to key information when you’re not onsite.

Organized Files, Clearer Office Space

Using a storage unit for office files and paperwork (non-sensitive) is a simple way to declutter your workspace while keeping important materials in reserve. With labeled boxes, sturdy bins, and a little planning, you’ll have a system that saves time and space.

When you’re ready to pull files, everything will be exactly where you left it—organized, tidy, and ready to read.